Ahh. Are you talking about email?
Yes, it is very familiar. We all know we use it for our everyday business communications. But can you imagine a day at the office without communicating via email?
What other options can you think of in the meanwhile?
Emails do an amazing job – it helps us to communicate things formally at our workplace, office, or even beyond geographies; agree. But as we step more into digital collaborations, do you think that we can stay back with emails alone? It would be challenging because exchanging the huge pool of data and files would bring up more expansion options.
Let us see some of the major reasons why we have email limitations.
Limitations of Emails for Business Communications
Do you think email is the future .. Ohh, No! Email is not on the rise; rather, it will die. Yes, you read it right. It is like a fading option these days.
Wondering why?
Since the pandemic hit us and we all went into a completely remote mode, which was then transformed into a hybrid work model, there were many email exceptions. A lot of data wanted to be exchanged. A lot of collaborative efforts were overseen. But with emails, there are quite a lot of limitations.
No possibility of real-time feedback with emails
When we say feedback, it means everything. Because we grow with it, emails would have many limitations when there is a need to get feedback for the tasks/processes. Real-time is not possible when we consider it via email.
Email threads are confusing.
Yes, this is one of the foremost challenging things with emails. There are many possibilities wherein it would be difficult for you to locate the emails using the threads/subjects. There is no common search that helps you to get what you want.
Email is not considered agile.
Wondering what it means? Welling, agile refers to everything that stands on top of the technology trends.
So, getting real-time updates, staying on top of trends, and locating email threads are some of our limitations with emails.
So, what is the way out?
As we know, if these are the limitations, there would be a lot of alternate options that you can use to grow your business.
Eight best alternate options for Emails
#1 Project management software
In this digital workplace, what is more, important is that we need to have the capabilities to handle efficient project management. With emails, where we have limitations in getting real-time feedback, a project management tool like Yoroflow makes the job much easier. It helps you keep track of everything you need for a successful project takeover.
From the initial stages of planning the project till the delivery of the project, everything can be synced, and the process can be made much easier and simpler to understand. The automated platform makes your days simpler and more effective with custom workflows that need one-time configuration. Anytime logic anywhere – is a SaaS platform; most of the tools allow the flexibility to log in from anywhere anytime so that you do not need to find a place to store your data or credentials even. Everything is simplified.
Keeping track of your teams and their progress, task management, and making your entire business process management easy to use with the collaboration tools and features available.
#2 VoIP (Voice Over Internet Protocol)
This is the secondary mode of operation after a PMS tool. This refers to making calls over the Internet instead of a physical phone. Compared to emails, these would work because certain serious conversations require a real-time conversation instead of typing it in via email. Make calls via the Internet even while you make coffee!! That is what it means.
# 3 Let’s talk about some collaborative platforms
Wondering what they are? Well, it can be many that allow you to do multiple things. If you talk about Google, you have Gmail, Google Drive, Docs, Spreadsheet, Google Meet, and more. It means a lot of effort is made to make the days easier.
#4 Make use of Intranet
Yes, it ideally means setting up an effective internal communication platform accessible only to the employees within the organization. It may seem a bit awkward, but it has been proven to be a much better option when we consider emails with many limits. The basic function of an intranet is to help large businesses secure data and communicate with a customized digital workspace that helps to easily collaborate and store. Even small businesses can also benefit a lot from it.
#5 The trending video conferencing
Today, the whole world is digital. When we make the ideas happen via video conferencing, the most we could use is video conferencing. When we had too many challenges via emails, video conferences made the virtual call much more possible and eased out a lot of complications.
#6 Instant messaging
Most instant messaging platforms may not have the storage or the data log. But it makes the sharing of data possible and much easier. Create groups and start building your conversations on them. It means a lot for the communication channels for your business.
#7 Never opt out of Social media
Social media for business is everything for you. It can make a lot of wonders happen.
Post a status on your company’s page and let people see through it. Which one would people prefer to see? Compared to email, these days, we are well known for establishing networks vis social media. Utilize the platform well and start making a difference for your business.
#8 Screen recorders
Usually, if you use emails for troubleshooting or networking issue resolutions, here you are. You have some of the best screen recording options that make it easy to train people and get things learned and utilized better.
Wrapping up
So, as we recall, email was a building pillar for businesses to drive communications in one way. On the other side, it had a lot of limitations that kept other options on the rise. If you want to be fully established with your business, start implementing project management software like Yoroflow on a priority basis and get into the world of automation.
Want to know more?
Business Frontiers 
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